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Landlord Gas Safety Certificates – Common Mistakes Landlords Make Gas certificates for landlords help landlords to comply with the law while protecting their tenants. They minimize the chance of carbon monoxide poisoning, by identifying malfunctioning appliances, flues, or pipework that need to be fixed. These checks can be done quickly by Gas Safe engineers. They are also simple to manage using digital tools that can be integrated into complete job management systems. Requirements Landlord gas safety certificates are a legal requirement and landlords must ensure that all of their tenants have access to a licensed engineer to conduct an inspection. The best method to accomplish this is to include a clause in the tenancy agreement which states that the property will be accessible to Gas Safety checks. This will also clarify to the tenant what happens if they refuse to allow access. Landlords must ensure that their properties have an active CP12 certification, which is valid for 12 months. Renewals should be done on the same day as the expiration date of the previous certificate to avoid having to wait when the two certificates overlap. A recent update to the law has granted landlords more freedom in how they conduct their inspections. However, it's important to keep in mind that this change does not mean that landlords will be able to shorten the duration of their annual inspections. It is also important to keep in mind that only an engineer registered with Gas Safe Register is legally authorized to work on gas piping and appliances, as well as flues and chimneys. A landlord who hires an engineer that is not registered may be charged with an offense that is considered criminal. If a tenant is unwilling to allow access for the annual Gas Safety Check, the landlord must send them a clear letter explaining why they need access and what the inspection will involve. If the landlord fails to receive an answer, they can think about taking further steps such as a Section 21 Notice or applying to the court for an injunction. Installing inspection hatches will allow the engineer to look for leaks in gas, and to ensure that the appliance shutoff valve is working. Tenant's obligations as a tenant If you lease out your apartment in New York City, it's your responsibility to keep the gas lines secure. If you don't, your tenants may suffer injuries in a fire. To ensure the safety of your tenants, you should have your NYC apartment's gas inspection performed by a licensed engineer. It is also important to ensure that your tenants have the ability to easily access the gas supply. If you are not sure about your obligations, consult an New York Apartment Injury Lawyer as soon as you can. It is crucial that you provide your tenants the gas safety certificate of the landlord at the start of their tenancy, or as soon as you can. You should also display it prominently in the property. If you're the landlord of a building with shared appliances, you can split the appliances and flues into separate parts in order that each gets its own gas safety checks. There are tenants who refuse to allow the engineer to conduct the safety inspections. This usually happens because they feel it's an invasion of privacy or they're involved with a dispute with their landlord. Remind them that carbon monoxide can be a hazardous gas, and it is your legal duty to protect the environment. If your tenants don't want to let the gas company to carry out the test, you should include an agreement that states that they must permit access to the gas operative for maintenance or safety checks. The tenancy agreement should also state whether you can disconnect the gas supply and, if so, when this is allowed. It is also recommended to provide the employee a method to uniquely identify himself or herself by scanning a signature, an employee ID, or a pay number that is unique to them. Access Every property with a gas appliance such as a boiler must be equipped with a gas safety certification. If a landlord fails to renew their certificate could face severe penalties and the possibility of making tenants feel uncomfortable. To avoid this, it's essential that landlords keep their certificates current by booking an annual check of their tenants gas. The cost of a safety check for gas appliances is determined by a variety of factors, such as the location of the home and the amount of gas appliances within the home. In general an inspection for gas safety costs between PS35 and PS150 per property. The cost varies dependent on the location of the property and the gas company that is used. Landlords must provide an original copy of the gas safety record (also called a CP12) to their tenants. This document should be handed to tenants within 28 working days after the check is completed. New tenants must also be provided with the document within 28 days after moving into. Landlords are required to display a copy CP12 at the property, and make sure it is readily accessible. Tenants can also ensure that their landlord has a valid gas safety certificate by ensuring they have access to the property and any appliances owned by them are not connected to mains gas. They should also check for clunking noises, black marks on appliances, or other signs of trouble with the gas system. They should immediately notify the landlord if they notice any of these indications. If a landlord cannot gain access to their property to conduct a gas safety inspection it is their responsibility to prove that they have taken all “reasonable steps” to be in compliance with the laws. This could include making repeated attempts to carry out checks and sending letters to tenants to inform them that safety checks are a requirement by law to ensure their safety. Expiry date It is essential that landlords have their gas safety certificates current. Failure to do this could lead to unexpected risks and penalties from regulatory agencies. Failure to renew a certificate within the stipulated timeframe can cause a landlord's insurance to be cancelled. However, navigating the complex regulations governing these certificates isn't always straightforward. There are a few common mistakes landlords make when it comes to these checks, and they should be aware of these to avoid them. Landlords are legally required to schedule annual gas safety inspections of all appliances and flues. They must also provide copies to tenants who have stayed with them for at least 28 days following the test and to new tenants when they begin their lease. They must also display a copy in a prominent location at the property. Landlords must keep records for these tests for a minimum of two years. Since 6th April 2018 the regulations have been modified slightly to give landlords more flexibility when it comes to getting their gas safety checks completed. This change allows landlords to get their gas safety check carried out up to two months in advance of the due date, while maintaining the current expiry date. However, it's vital to ensure that a check is booked prior to the expiry date and not to think that a grace period exists. If a landlord fails to conduct a gas safety inspection completed prior to their current certificate expires date, they will not be able rent their properties until the new checks are conducted. Landlords need to be aware that this is a serious violation of the law and could be subject to significant fines. Recommendations As a landlord, you have to ensure that your gas safety certificate remains current at all times. You should also keep copies of any previous certificates for a minimum of two years. You should shop around to find the most affordable price. Prices can differ. During the inspection the engineer will provide you with a completed Landlord Gas Safety Record. It is crucial to provide the new tenants prior to their move-in, and to prove compliance with legal requirements. The record contains an explanation of each gas appliances tested and their places of operation. It also includes the dates of the test and any actions taken by the engineer. It should also include the name and registration number of the engineer who performed the test, as well as an unique identifier. This could be an electronic signature, a scanned identification card, or a pay number that is unique to the operative. If the engineer determines that an appliance or flue that is unsafe, they will indicate this on the safety check record. The landlords then have to make arrangements for the necessary repairs to be done. If the issue cannot be fixed within a reasonable amount of time, the engineer can cut off the gas supply. Landlords are required to fulfill a variety of responsibilities to their tenants, and keeping up to date with annual gas safety inspections is one of the most important. If cp12 certificate occurs the landlord who is not in compliance with regulations could be fined or even imprisoned.